University Credit Cards
The credit cards, listed below are available in the Purchasing Department. Best Buy, Office Depot, American, Borders and Sears require a purchase order. Requisitions and purchase orders may be done on the other vendors, but it is not mandatory. If a requisition is done, the number will be notated on the month end financial reports along with the charge. The credit cards can be signed out between the hours of 8 a.m. – 5 p.m. After the purchase is made, the card should be promptly returned along with the original receipt. The receipt needs to be notated with the general ledger account to be charged, the business purpose, and an authorized signature. If a requisition is done and left in the Purchasing Department when the card is checked out, just return the card and receipt. The Purchasing Department already has the authorization and account number. If the supplies are being purchased under a restricted account number, prior approval must be received from the Grants & Restricted Funds’ department. Students are also allowed to sign out the credit cards. They must have their id with them to sign out the card. The following is a current list of available credit cards:
American
Barnes & Noble
Best Buy
Borders
Farm and Fleet
Gordon Food Service
Home Depot
Krogers
Lowes
Menards
Office Depot
Office Max
Sears
Wal-mart
Bradley also has a membership at Sam’s Club. Create a requisition and send it over to Purchasing. A purchase order will be created and within a few days, Facilities will send someone out to pick up the order.
Department Credit Cards
The Bradley University Travel Card program has been established to provide a convenient means with which to make travel purchases and arrangements, and at the same time, reduce the costs associated with initiating and paying for these purchases. Employees traveling on a regular, recurring basis are encouraged to apply for a Bradley Travel card. Employees traveling out of the country MUST obtain a Bradley Travel card. Each cardholder must be pre-approved with determined monthly transaction limits. This card must be used for all pre-approved university related business travel, including conference registration, hotel, airline, rental car and gasoline. Meals should be charged on the card when possible, unless the employee has elected to take a per diem (international travel only). For all other travel, the University will reimburse a traveler for items paid personally after travel has taken place. Cardholders on University travel are subject to the travel policies and procedures as outlined in the Faculty Handbook and the Administrative Handbook. Additionally, many of the principles in the Bradley University Travel Expense Reimbursement and Procedures apply as well. Please contact the Purchasing department for an application to apply for a Bradley Travel card or to inquire on other options for payment of travel related expenses.
The Bradley University Procurement Card program has been established to provide a convenient means with which to make purchases, and at the same time, reduce the costs associated with initiating and paying for those purchases. The academic or administrative department is responsible for managing its cardholder’s accounts. Each cardholder must be pre-approved by the department chair, dean, or vice-president. The card is issued to a University employee for the purpose of making authorized purchases on the University’s behalf. The University will issue payment for charges made. The card can be used for subscriptions, web purchases, local purchases, and with companies who don’t take purchase orders. Please contact the Purchasing Department if you feel your department could benefit from having a Bradley Procurement card.
Typewriter Maintenance
Bradley currently has a contract with TRICO Copier Company for maintenance on the typewriters. The current cost is $24.85 per typewriter, per year. This covers all supplies, repairs, loaners (if the BU unit needs to be worked on in their shop), etc. The departments are charged based on a current typewriter inventory. If a department disposes of a typewriter, the Property Accountant needs to be notified so that the inventory can be adjusted. Call TRICO at 686-0200 to schedule maintenance or service on your typewriter.