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           The Constitution of the Association of Residence Halls at Bradley University

 

Preamble

The Bradley University Association of Residence Halls (ARH) hereby adopts the following articles as a means to achieve its objectives.  ARH shall serve the residents by planning and coordinating social, education and recreational programs while establishing open lines of communication between Residence Halls and the campus community.  ARH shall be the advising body of the Hall Councils, offering support, guidance and fostering the exchange of ideas between them.  ARH will strive to provide a better Residence Hall environment by enacting efforts towards these goals, as well as addressing the concerns and issues of the residents.
 

Article I
Membership 

The membership of ARH is open to all residents including Residential Life Staff at Bradley University.  Membership may be granted to individuals living off-campus by a majority vote of those present at the assembly.  Each student resident in an off-campus living unit must have lived in a Residence Hall for two semesters and would have to pay the ARH activity fee, thus installing them as an active member. 
 

Article II
Structure 

      Section 1

ARH shall have five elected Executive Officers: President, Vice President, Secretary, Treasurer, and Illinois Communications Coordinator (ICC).

Section 2

Voting Members of ARH shall consist of elected officers, each standing committee chair, any Ad Hoc committee chairs, and a minimum one, maximum of two representatives from each Hall Council.  The votes of Executive Board Members and Standing Committee Chairs shall carry the weight of two votes, while the votes of Ad Hoc Committee Chairs and ARH Representatives shall carry the weight of one vote.  Voting members are expected to attend Hall Council meetings.

 Section 3

The constituency of ARH shall consist of voting members as defined in Article II, Section 2, non-voting residents, and active members.

 Section 4

ARH must have one faculty advisor, a minimum one but a maximum of three Hall Directors, Assistant Hall Directors, or approved Residential Life Staff. Residence Life Staff Advisors are required to attend all ARH executive and general assembly meetings. 
 

Article III

Officers  

The ARH Executive Board shall consist of five elected officers, as defined in Article II, Section 1.  All officers shall be responsible for performing their duties in the best interest of the organization.  Terms of office shall be from the end of one academic year through the following end of year.  All officers shall be responsible for performing their duties in the best interest of the residents they serve. 

Section 1

A. President

     1)  To run the Executive Board meetings and / or the General Assembly meetings.
     2)  To act as the official representative of ARH.
     3)  To delegate responsibilities.
     4)  To call special meetings of General Assembly or Executive Board.
     5)  To appoint temporary officers in the absence of any officer.
     6)  To vote in the General Assembly in the case of a tie.
     7) To take care of organizing meetings times and locations.
     8) To attend weekly meetings of the Student Advisory Committee (SAC).
     9) To meet bi-monthly with Faculty Advisor or the Residential Life Director.
   10) To coordinate and organize yearly transition reports.
   11) To keep lines of communication open with the Hall Director Team.
   12) To vote on appointing committee chairs.

B. Vice President

1) To take over the role of President in case of absence.
2) To maintain open lines of communication by overseeing all standing and special committees.
3) To run General Assembly meetings if deemed necessary by the President.
4) To be responsible for putting together a recognition or award system for the Residential Halls.
5) To vote on appointing committee chairs.

C. Secretary

1) To keep accurate minutes of each meeting and distribute them before the next regularly schedule meeting.
2) To keep accurate attendance records of all ARH assemblies.
3) To handle correspondence on behalf of ARH.
4) To monitor office hour attendance.
5) To see that the office is organized and adequately stocked with supplies.
6) To vote on appointing committee chairs.

D. Treasurer

1) To keep and maintain up to date financial records.
2) To oversee all expenses and incomes.
3) To prepare a budget for each event.
4) To prepare, if necessary, SABRC requests for events open to the entire student body.
5) To work closely with the fundraising, food, and special events chairpersons.
6) To coordinate collecting activity funds from each Hall Council.
7) To distribute Hall Council and floor funds to the respective halls and floors within two weeks of final resident count.
8) To vote on appointing committee chairs.

E. Illinois Communications Coordinator

1) To head all delegations to state, regional or national conferences.
2) To maintain an open line of communication between Bradley University and all applicable state, regional, or national organizations.
3) To submit the appropriate monthly and annual reports, see that membership fees are paid on time, and perform any other duties deemed necessary by the state, regional, or national organizations.
4) To oversee and orient the ARH Representatives to their positions.
5) To vote on appointing committee chairs.

Section 2  
Elections

The process for elections shall be set in the organization By-Laws.

Section 3
Removal

 The process for removal of voting members shall be set in the organization By-Laws

 Section 4

 Vacancy in Elected Office

 A. In the event of a vacancy in an office other than the President, the President may appoint an ARH member to temporarily fill that position.  A special election shall be announced to select a permanent person to fill the position.

B. If six weeks or less of the term remains when the vacancy occurs, the President may appoint an individual to fill the position for the rest of the term with the consent of the assembly.

C. In the event of a vacancy in the office of the President, the order of succession will be as follows: Vice-President, Secretary, Treasurer, Illinois Communications Coordinator

D. In the event of a vacancy in a Committee Chair, the elected Officers will appoint a new member to fill the position 
 

Article IV
Committees  

Section 1  
Standing Committees 

Standing committees shall be all committees that are active throughout the academic year.   The Chairperson of standing committees shall be appointed by approval of the majority of the newly elected officers.  Standing Committees shall be formed at the discretion of the elected Officers, and may consist of, but are not limited to the following: 

A. Publicity

1) Shall be responsible for increasing public awareness of ARH and its functions and activities.
2) There shall be the option of having two publicity chairs upon the discretion of the Executive Board.

B. Food Service

1) Shall bring to the attention of food services, the concerns of the students in the Residence Halls.
2) Conduct food surveys as needed.
3) Assist in helping plan menus when called upon by the food services.
4) Coordinate food for ARH sponsored events.

C. Special Events

Shall initiate social, educational and philanthropy programs and activities for Residence Hall members.

D. Fundraising

1) Shall raise funds for the general use of ARH, primarily through selling finals baskets to students.
2) They are responsible for coordinating the components of such fundraisers.

E. Diversity

Shall work to expand cultural horizons through social, educational, and philanthropic programs.

F. Housing/Recycling

     1) Shall bring to the attention of Residential Life Director, the concerns of the students in the Residence Halls.
2) Have an active roll in recycling on Bradley University’s campus.

G. Campus Outreach

Shall be responsible for maintaining open lines of communication with other Student Organizations, specifically being a liaison between Student Senate and ARH.

Section 2  
Ad Hoc Committees

A. Ad Hoc Committees may be formed at the discretion of the Executive Board.

B. Ad Hoc Committee Chairs have a vote in the General Assembly, but do not have a vote on the Executive Board.

C. Ad Hoc Committees will be required to attend a number of Hall Council meetings in their Residence Hall the number of meetings will be determined by the President.
 

Article V
Meetings  

Section 1 
General Assembly

A. The General Assembly shall meet at least once per week.

B. The meetings are open to all members of the General Assembly.

C. Attendance shall be required for the Executive Board, all Committee Chairs, and ARH Representatives.

D. A quorum of voting members present is necessary if a vote must be taken.  A quorum is one over fifty percent of the voting members.

E. Meetings shall run according to the tone and procedure established by the President.  In the event of continual disorder or extreme conflict, members shall defer to the ARH Advisors and recognize any procedures they may have agreed to adopt.

Section 2  
Executive Meetings

 A. The Executive Board shall meet at least once per week.

B. The Executive meetings shall, at the discretion of the President, follow a modified version of parliamentary procedure.

C. A quorum of voting members present is necessary if a vote must be taken.  A quorum is one over fifty percent of the voting members.
 

Article VI
ARH Representatives 

Section 1
Duties 

A. To attend regularly scheduled Hall Council Executive Board Meetings. 

B. To attend regularly scheduled Hall Council General Assembly Meetings.

C. To attend regularly scheduled ARH General Assembly Meetings.

D. To help insure that “Of the Months” get written and submitted to the ARH Executive Board.

E. To help keep the ARH bulletin board within each Residence Hall up to date.

F. To act as a liaison between the ARH Executive Board and their respective Hall.

G. To serve one office hour per week.

H. To actively participate in ARH sponsored events.

I.  To perform any tasks delegated to them from the ARH Executive Board.
 

Article VII
Finances 

Section 1

The funds of ARH are to be made up of $10, $5 per semester, of the Residence Hall activity fee collected at the beginning of the academic year. 

Section 2

The percentage of the activity fee given to ARH may be changed by a two-thirds vote from an All-Hall referendum. 

Section 3

SABRC may fund ARH activities and expenditures when the activities are open to all Bradley Students.  ARH must go through the funding process as established by SABRC. 

Section 4

Additional funds may be acquired through various fundraising activities. 

Section 5

A budget shall be proposed for any ARH sponsored activity. 

Section 6

The Executive Board must approve all expenditures of more than $200.  All expenditures more than $500 must be approved by a majority of the Executive Board and by all advisors. 

Section 7 

A hall must have all available ARH Representatives present when petitioning for ARH funds. 

Section 8

All members of ARH have the right to ask about the current financial standing. 
 

Article VII
The Constitution  

Section 1

The Constitution must be reviewed by the General Assembly once per year to make revisions 

Section 2

Amendments

A. A written copy of the proposed Amendment shall be provided for each voting member of ARH by the person(s) proposing the Amendment.

B. The Amendment must be presented orally to the General Assembly.

C. Amendments must pass a vote of two-thirds of voting members present

D. After any ratification has been passed, the Constitution shall be updated with the revisions, and a copy of the updated Constitution shall be kept in the office.

Last Amended: 11//01/2004

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